Farm Shop Manager

Position Title: Farm Shop Manager
Division: Sakuma Bros. Farms, Inc.
Reports To: Farm Resource Manager
Supervises: Shop Service Mechanics
FLSA Status: Exempt

SUMMARY: The Shop Manager is responsible for managing the farm maintenance shop to ensure that the execution of shop priorities and workflow is in synch with the operational priorities of the farm. Tasks include but are not limited to oversight of computerized service and maintenance records, inventory control, budget inputs and implementation of such, supervision of shop personnel, training of equipment operators, and acquisition of new equipment and/or machinery, disbursement of unusable equipment and/or machinery.

ESSENTIAL FUNCTIONS:

  1. Prioritize and assign maintenance and service tasks on a daily basis, and maintain detailed records of such.
  2. Develop and execute a preventative maintenance program that encompasses all major farm equipment by type, serial number or specific identification, as well as usage by time periods and required maintenance/service checks.
  3. Develop and execute quality control standards that will ensure all equipment serviced by the shop meets a prescribed standard prior to release and use in the field.
  4. Purchase equipment and supplies. Negotiate with a variety of vendors to obtain the most cost effective purchasing options. Develop purchasing policies and procedures and successfully implement such.
  5. Provide input into the annual budget. Manage the shop budget.
  6. Maintain proper levels of inventory to meet the day to day requirements of shop operations, including parts, tools, petroleum products, fabrication parts and equipment, and any other items required to sustain shop operations.
  7. Develop and implement policies and procedures for the efficient and effective management of the resources (equipment and personnel) required for farm shop operations.
  8. Develop the contacts and means to outsource all work that is not cost effective to conduct on the farm.
  9. Develop and execute overall maintenance facility safety program. Participate on the safety committee. Provide safety training to all maintenance personnel. Maintain accurate records of such.
  10. Maintain an efficient shop layout as well as daily and long-term cleanliness of the shop and surrounding area.
  11. Provide direct supervision over staff to include discretionary authority to determine methods of work; plan, assign and direct the work; in coordination with human resources and corporate policy, recommend personnel actions (promotions, wage adjustments, demotions, discipline, discharge, etc.); administer routine performance appraisals; and interview/select employees. Emphasis is to be placed on maintaining staffing at the appropriate levels to operate at peak efficiency and in developing continuity in key positions.
  12. Coordinate maintenance functions and long range planning with the Facilities and Logistics Director.
  13. Direct the winterization of all farm equipment.
  14. Maintain records related to all wells.
  15. Perform skilled repair and maintenance of all farm equipment and machinery including gasoline and diesel engine service and repair; fabrication of farm equipment; plumbing and electrical tasks; and irrigation coordination.
  16. Assist in the development of the annual budgets for the shop operations and all maintenance requirements. Maintain the linkage between the shop operations and overall budget on a continual basis.
  17. Develop and maintain effective communications between Corporate Management, outside resource agencies, and any other individuals that affect the operations of the farm.
  18. Ability to speak conversational Spanish is desired.

OTHER JOB FUNCTIONS:

Supervisory: This position has direct supervisory responsibilities over the Shop Service Mechanics.

QUALIFICATIONS: High school diploma or GED. Bachelors’ degree in business management or related field desired. A minimum of six (6) years progressively responsible related experience is required. Technical training in mechanical, gas and diesel engines and welding required. An equivalent combination of education and experience that provides the skills, knowledge and abilities to perform the essential functions of the position may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of management practices and ability to effectively supervise staff including discretionary authority to determine methods of work; plan, assign and direct the work; in coordination with human resources and corporate policy, recommend personnel actions (promotions, wage adjustments, demotions, discipline, discharge, etc.); administer routine performance appraisals; and interview/select employees.
  • Advanced knowledge and experience in the mechanical, electrical, and construction fields to include but not be limited to: gasoline and diesel engine service and repair; maintenance, servicing and repair of a wide range of farm equipment; and irrigation equipment management.
  • Knowledge and experience in fabrication and structural repair of existing equipment and developmental equipment for use on the farm.
  • Knowledge of hydraulic and pneumatic operations and the ability to service such.
  • Must have an extensive knowledge of diagnostics of a wide variety of farm machinery and vehicles and the ability to prioritize work flows to meet the operational needs of the farm.
  • Ability to supervise and perform major repairs and services.
  • Advanced skill and experience in fabrication of farm equipment.
  • Skill and experience in troubleshooting and resolving discrepancies.
  • Skill in effective records management of a variety of schedules, documents, maps, reports, etc.
  • Good communication and interpersonal skills are required to work with and supervise employees with a wide range of skill sets, educational levels and work experiences.
  • Excellent verbal and written communication skills are required to effectively work with Corporate Management, growers, resource agencies and any other individuals that have contact with the company.
  • Proficiency in working with spreadsheets, word processing systems and electronic communications.
  • Ability to operate various farm machinery including harvesters, sprayers, tractors, forklifts, etc, as well as hand tools and power tools.
  • Ability to conduct major repairs on a variety of farm equipment with minimal supervision or training.
  • Ability to develop, successfully implement and monitor an inventory control program for all shop parts, machinery, equipment and service items.
  • Ability to work independently using effective time management and organizational skills.
  • Ability to make critical decisions under intense pressure, specifically during periods of peak operations.
  • Ability to adapt to change and growth in overall business operations and concepts.
  • Must handle in a constructive manner, the multiple business, organizational, and interpersonal changes or stresses that may exist in the employee’s work, work processes, dealing with other personnel, and supervision (provided or received). (“Work processes” include, but are not limited to, how work is performed, supervised or distributed; how problems are solved; and how decisions are made.)
  • Must adapt, with minimal or no advance notice, to changes in how business is conducted and work is accomplished.

LICENSES AND/OR CERTIFICATIONS: Valid Washington State driver’s license, CPR and First Aid certificates.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Work is performed in an office/shop environment. May work with a variety of equipment, machinery and hand tools, outdoors in adverse weather conditions on and around equipment and machinery. Must be physically capable of performing maintenance on equipment and machinery, working long hours (seasonally), and operating equipment/machinery.

Hazards: Potential hazards exist when around farm equipment and machinery.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility. However, this should not be considered an all-inclusive listing of work requirements. Employees may perform other duties as assigned. Changes to the position description may be made at the discretion of the employer. This position description does not constitute a contract for employment.

It is the policy of Sakuma Bros. Farms, Inc. to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status, or physical or mental disability.